Job Description

Job Description

A well-funded early-stage startup is developing advanced technology to drive innovation in a highly technical and research-intensive space. The team is composed of experienced scientists and engineers working on complex next-generation solutions with real-world impact.

This is not a lifestyle role. Its high-intensity high-ownership and mission-driven. The company is in a critical build phase with significant milestones ahead as they work toward bringing their product to market.

Job Title: Executive Assistant to CEO & Office Admin
Location: Palo Alto CA (Onsite)
Compensation: $120K - $150K base
Industry: Technology / Startup

About the Role:

This is a true right-hand position to the CEO & Founder - blending classic Executive Assistant responsibilities with hands-on office and operational ownership.

Youll be stepping into a fast-moving ambiguous environment where your scope will evolve alongside the company. When things are running smoothly youll be the force behind it.

Responsibilities:

• High-touch executive support to the CEO (calendar priorities logistics evolving inbox support)
• Acting as a central administrative hub for the company
• Office management for a growing in-person team
• Supporting lab-related operational needs (light compliance coordination facilities upkeep vendor management)
• Ad hoc projects across operations hiring coordination and internal processes

Qualifications:

• A strong career EA who has supported a CEO or founder in a startup environment
• Direct clear communicator who can work seamlessly with highly technical personalities
• Office management experience ideally with exposure to compliance or regulated environments
• Someone fast responsive and comfortable operating with urgency and limited structure
• Thick-skinned adaptable and energized by intensity - not overwhelmed by it

Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on for additional information.

For Internal Use: #LI-BO1 #LI-Onsite

Required Experience:

IC

Job Tags

Full time, Work at office

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