Job Description

Office Manager

Olathe, KS (4 days in office, some flexibility)

Progressive Safety is growing, and we’re looking for an Office Manager to help bring structure, organization, and momentum to our internal operations.

This is a key role within our company. You’ll work closely with leadership and play a direct part in helping our team operate at a high level as we continue to grow.

We are a safety consulting and staffing company serving construction and mission-critical industries across the U.S. Our team is built on strong relationships, accountability, and doing things the right way.

What You’ll Do

This role sits at the center of our operations and touches multiple areas of the business.

Operations & Office Management

• Help keep the office organized, efficient, and running smoothly day-to-day
• Identify gaps in processes and take initiative to improve internal systems
• Assist in implementing and maintaining operational workflows and programs
• Support weekly operations meetings and help track key action items

HR, Recruiting & Systems

• Vet, select, and help implement a new HRIS platform
• Once implemented, help manage the HRIS including onboarding, employee records, and updates
• Assist with recruiting coordination and ATS systems
• Support new hire onboarding and documentation processes

Finance & Administrative Support

• Assist with deposits and invoicing in coordination with the finance team
• Help review, organize, and track invoice-related documentation
• Support administrative needs tied to financial processes

Payroll & Field Operations Support

• Work closely with our VP of Field Operations to assist with time sheets and field documentation
• Help support payroll preparation and coordination
• Assist in maintaining accurate records for field safety professionals

Client & Training Support

• Assist with preparing and managing training cards and client documentation
• Help track and organize client-related records and deliverables

Marketing & Business Development Support

• Assist with marketing initiatives and business development efforts
• Help coordinate sponsorships, events, trade shows, and industry involvement
• Support preparation of materials and logistics for events
• Potentially represent the company at local events, golf tournaments, and sponsorship booths

Executive & Leadership Support

• Work directly with the President on various operational and strategic initiatives
• Assist with scheduling and coordination when needed
• Help move key projects forward across multiple areas of the business

What We’re Looking For

• 5+ years of experience in operations, administration, or a similar role
• Strong organizational and problem-solving skills
• Experience working with systems such as HRIS, ATS, Microsoft 365, and financial tools (QuickBooks or similar)
• Ability to manage multiple priorities and follow through on details
• Positive, team-oriented mindset

Key Traits

• Highly organized and detail-oriented
• Brings positive energy to the team
• Takes initiative and looks for ways to improve processes
• Comfortable working in an evolving environment
• Willing to jump in and help wherever needed

A Few Important Notes About This Role

This is a new role for our company , and it will evolve as we grow.

We’re looking for someone who can:

• See what’s happening in the business
• Identify needs
• Take initiative to improve systems and processes

At the same time, strong communication and alignment matter. Not every idea will be implemented, and priorities will shift — we value someone who can operate with both initiative and flexibility .

The Reality of the Role

We’re a growing company — not a large corporate office.

That means:

• Some days will involve higher-level operational work
• Other days will involve helping with the day-to-day needs of the business

This could include:

• Helping organize the office
• Assisting with company events or team gatherings
• Picking up supplies or handling small but important tasks

We’re looking for someone who takes pride in doing what needs to be done to support the team.

Our Culture

We’re a small, tight-knit team that works hard and supports each other.

• We value positive energy and a team-first mindset
• We care about doing things the right way
• We look for people who take ownership and follow through
• We believe in treating people well — both our team and our clients

Additional Details

• Salary: $70,000 – $90,000
• Full-time with benefits (health, 401k, PTO, holidays)
• In-office expectation: ~4 days per week
• Occasional local events; minimal travel (flexibility is a plus)

If you’re someone who enjoys being part of a growing company, taking ownership, and helping a team operate at a high level — we’d love to connect.

• Apply here on LinkedIn.

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