Job Description

General Duties:

1.Procurement

• In charge of office procurement including but not limit to deal with vendors, obtaining approval of purchase, ordering, keeping proper list of inventory and record, and paying bills.
• Maintain a minimal level on major supplies.
• In charge of service ordering on all equipment including dealing with vendors, obtaining approval of service requirement, keeping validate service record and contract.
• Coordinates with other divisions for supplies procurement and services request.

2.Branch & Facilities Administration / Others

• Bank's representative to landlord and service vendors.
• Bank's representative to tenant, if any.
• Maintain adequate records of authorized appropriations and ensure expenditures are properly accounted for; maintain records of all contracts and leases.
• Ensure branch properties are properly insured; correspond with agents regarding premiums and claims.
• Manage incoming and outgoing bank mail.
• Assist in receiving SWIFT messages.
• Member of compliance in operational activities including BSA, AML, KYC, CIP, and OFAC.
• Support drafting and maintenance of regulatory manuals and SOPs; assist Compliance/Legal with document preparation, version control and training roll-out.
• Other assignments delegated by management.

3.Market, Competitor and Industry Intelligence

• Regularly collect, monitor and summarize competitor activity, market trends, product/service developments and relevant industry or regulatory changes that affect branch operations.
• Analyze implications of market/industry information on operations, compliance, risk, and business opportunities; provide concise, actionable recommendations to management.
• Maintain a simple repository with competitor comparisons, market tracking and notable industry announcements.
• Arrange and document attendance at external market events or industry meetings, and ensure key findings are communicated to relevant stakeholders

Skills Required: Strong technical and analytical operations skills. A working knowledge of general accounting principles, operational compliance issues and facilities management procedures. Good management and communications skills and the ability to communicate effectively at all levels are necessary.

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